top of page

Contractor WHS Management


The Prompt team operates the Contractor WHS Record System on behalf of clients where this service is engaged, or we can provide steps for you to self-manage Contractor WHS.

The dashboard (right) is an example of Contractor WHS Statistics provided by the Prompt Safety Solutions Contractor WHS Record System.


Prompt Safety Solutions operate the system on behalf of the Client and report feedback and results to relevant Client Officers to utilise.


We work with a range of Contractors, some coming from little or no WHS knowledgebase. Quarterly Reports are a real look into Contractor engagement and progress in WHS.


To help maintain Contractor record currency, we send quarterly reminders to Contractor Principals to update expired documents flagged by the system.

Quarterly Reports are produced to track progress and potential shortfalls. This system assists Client Officers by collating and providing extensive data from Contractor Principals to help maintain currency of WHS records for Contract Work.

Contractor WHS Records collated by prompt Safety Solutions are fully accessible to the Client with records including emails, Insurance Certificates and WHS documentation via a password protected live Status Report (E.g. Client Officers can open any Contractor Insurance Certificate PDF to verify it is consistent with the Status Report and check if it is current).

Contractor WHS Records Retention and Support provided by our team:

  • WHS Record Form request email including support available to Contractors by the Prompt team if required

  • Information, training and system support for Client Officers as required

  • Risk Assessment Declaration & Document Retention

  • Verification of Competency Declaration

  • Insurance Declaration & Certificate of Currency Retention/ reminder emails

  • Vehicle Plant & Equipment Insurance & Licence Declaration

  • Hazardous Substances Declaration

  • Safety Management System Declaration

For more information/ system demonstration please contact Nicole: or 0427 616 837


EXAMPLE DASHBOARD - Worker (Contractor) WHS Record System (All Clients).jpg


Q2 Expiry Report - Worker WHS Record System_Page_1.jpg
bottom of page